full planning

He got on his knee and proposed. You said YES! The date has been picked and now you’re buying all the wedding magazines a girl can purchase off the stands! It is now time to find the perfect location, the most stunning gown, an extravagant arrangement of flowers, and the most mouthwatering food you can offer your guests.This package is for the couple that have full time jobs and understand that planning a wedding celebration involves extensive research, organization, eye for design, attention to detail, and professional advice. Planning the perfect event can take up to 200 hours. There are countless venues to visit, vendors to interview, and details to consider. Using our experience and expertise, we take your dreams and turn them into an extraordinary day you will never forget.  This package is for the client that wants The Event Bar to assist them in planning their entire wedding.

Planning and Preparation:

Create and maintain a personalized wedding celebration budget

Unlimited support with The Event Bar via email and phone

Finding the perfect venue and the exquisite caterer

Rehearsal dinner arrangements

Assistance with catering, menu, and beverage selections

Provide vendor referrals and advice upon clients’ needs and requests

Develop extensive detail plan of event dates, times, style, theme, and colors

Schedule and attend all vendor meetings

Secure hotel room block

Assist in developing proper ensembles for the determined style/theme to be carried out throughout the entire wedding

Assist in ordering and choosing stationary (save the date, invitations, menu, place cards) with customized monogram

Assist in ordering favors, linens, and rental equipment for décor

Request, negotiate, and review vendor contracts

Completing:

Provide client with access to the cloud based server where they will receive a wedding checklist, calendar, design studio, upload guest list, create seating arrangement, review timeline, review vendor log, review budget, and keep track of guest’s RSVP’s

Attend mock up table centerpiece meeting with florist

Attend meeting with catering manager and client in venue for banquet setup and food tasting

Create binder for client with all important event documents to have accessible on day of event

Attend final music meeting with DJ or band to ensure song selections and ceremony list are addressed correctly. Discuss timing and songs for grand entrance, first dance, cake cutting, bouquet, garter toss, and last dance.

Create detailed and creative floor plan

Assist client in putting together the processional list for the ceremony

Assist and ensure client with checklist of items to provide prior to event

Point of contact for all vendors

Create and finalize Banquet Event Order to ensure wedding day goes as planned with the venue

Confirm final guest count and ensure all vendors not limited to florist, rentals, catering, and venue are advised properly.

Discuss gift exchange for day of if client is interested

Request and ensure all vendors have submitted their Certificate of Insurance

coordination on event day is included